Global Mobility Officer

Job Title:                     Global Mobility Officer

Position:                      Full time, permanent 

Functional Area:         HR 

Reporting to:              Global Mobility Manager

Purpose of the job:

Work as a team with the Global Mobility Manager and Global Mobility Assistant to handle all activities related to global mobility ensuring efficient processes are in place and compliance with any regulatory requirements.

General Duties

• Main responsibility for gathering data, coordination and ensuring efficient and accurate process of expatriates in the UK, overseas students in the UK, long term business travellers in the UK, non-resident directors in the UK and expatriates in EMEA tax returns. This will include having an understanding of tax equalization and coordination of benefits and compensation packages for the group companies in EMEA.
• Responsible for monthly salary payment administration UK and EMEA, Month 13 and Branch visitor for UK payroll.
• Supporting Global Mobility Assistant with visa process and applications when required for expatriates, business travellers etc.
• Working with Global Mobility Assistant to support the full lifecycle of expatriates working with the relevant colleagues in home country/company including, pre-assignment briefing and answering questions, temporary accommodation booking, bank opening, onboarding, training, regular support throughout the assignment as required, and repatriation coordination.
• Ensure the production of correspondence related to assignment, extension or repatriation is completed as required.
• Work with Global Mobility Assistant to support business travellers, inbound and outbound, ensuring compliance with visa, tax and social security regulations. Maintain accurate and up to date records and report to authorities as necessary.
• Provide HR support to both local staff and expats in 2 small companies in France, including payroll, tax return for expats, policy work and anything else required.
• Maintain data administration to ensure accurate employee information is recorded (in HR system and outside of system). Keep data storage in line with data protection regulations.
• Work with international agencies, vendors, and government officials when required.
• Implement and consolidate global mobility policy in partnership with group companies and the other matters related to global mobility.
• Handle all Global Mobility expatriate tasks with the support of the Global Mobility Manager and Global Mobility Assistant to ensure a seamless service and approach to Global Mobility
• Work as part of a team to achieve Global Mobility and HR goals
• Undertake other duties if required

Required Skills and Experience

• 2+ years in a similar role
• Japanese speaker
• Cultural Awareness
• Knowledge of UK Modified PAYE (tax equalisation) and tax return data
• Good analytical skills
• Strong attention to detail
• Team work
• Good communication skills and ability to liaise with all levels of management
• Excellent customer service attitude (internal / external)
• Familiar with standard concepts, practices, and procedures within Global Mobility field
• Ability to manage priorities
• Adaptability, performs a variety of complex tasks
• Uses initiative and has problem solving attitude
• MS Office (Advanced)

Education:

• English and Maths GCSE Grade C or the above, or equivalent            

Location:

•    Building 11, Chiswick Park, 566 Chiswick High Road, London W4 5YA
•    Visiting group companies’ offices in the UK and Europe and HQ in Japan if required

Working Hours:  

• Monday to Friday, 7 hours a day